General Instructions
Purpose of Form
Use Form 4562 to:
Who Must File
Except as otherwise noted, complete and file Form 4562 if you are claiming any of the following.
However, do not file Form 4562 to report depreciation and information on the use of vehicles if you are an employee deducting job-related vehicle expenses using either the standard mileage rate or actual expenses. Instead, use Form 2106, Employee Business Expenses, or Form 2106-EZ, Unreimbursed Employee Business Expenses, for this purpose.
Note: File a separate Form 4562 for each business or activity on your return for which Form 4562 is required. If you need more space, attach additional sheets. However, complete only one Part I in its entirety when computing your section 179 expense deduction. See the instructions for line 12 on page 3.
Additional Information
For more information about depreciation and amortization (including information on listed property) see the following.
Definitions
Depreciation
Depreciation is the annual deduction allowed to recover the cost or other basis of business or income-producing property with a determinable useful life of more than 1 year. However, land is not depreciable.
Depreciation starts when you first use the property in your business or for the production of income. It ends when you take the property out of service, deduct all your depreciable cost or other basis, or no longer use the property in your business or for the production of income.
Section 179 Property
Section 179 property is property described in section 1245(a)(3) that you acquired by purchase for use in the active conduct of your trade or business, and is either:
Section 179 property does not include the following.
Amortization
Amortization is similar to the straight line method of depreciation in that an annual deduction is allowed to recover certain costs over a fixed time period. You can amortize such items as the costs of starting a business, goodwill, and certain other intangibles. See the instructions for Part VI beginning on page 8.
Listed Property
Listed property generally includes:
Exception. Listed property does not include:
For purposes of the preceding sentence, a portion of the taxpayer's home is treated as a regular business establishment only if that portion meets the requirements under section 280A(c)(1) for deducting expenses attributable to the business use of a home. However, for any property listed in 1 above, the regular business establishment of an employee is his or her employer's regular business establishment.
Commuting
Generally, commuting is travel between your home and a work location. However, travel that meets any of the following conditions is not commuting.
Alternative Minimum Tax (AMT)
Depreciation may be an adjustment for the AMT. However, no adjustment applies for qualified property for which you claim the special depreciation allowance. For details, see Form 4626, Alternative Minimum Tax—Corporations; Form 6251, Alternative Minimum Tax— Individuals; or Schedule I of Form 1041, U.S. Income Tax Return for Estates and Trusts.
Recordkeeping
Except for Part V (relating to listed property), the IRS does not require you to submit detailed information with your return on the depreciation of assets placed in service in previous tax years. However, the information needed to compute your depreciation deduction (basis, method, etc.) must be part of your permanent records.
Because Form 4562 does not provide for permanent recordkeeping, you may use the depreciation worksheet on page 12 to assist you in maintaining depreciation records. However, the worksheet is designed only for Federal income tax purposes. You may need to keep additional records for accounting and state income tax purposes.
Specific Instructions
Identifying number. Individuals, enter your social security number. All others, enter your employer identification number (EIN).
Part I - Election To Expense Certain Tangible Property (Section 179)
Note: An estate or trust cannot make this election.
You may elect to expense part or all of he cost of section 179 property (defined on page 1) that you placed in service during the tax year and used predominantly (more than 50%) in your trade or business. However, for taxpayers other than a corporation, this election does not apply to any section 179 property you purchased and leased to others unless:
Caution If you elect to expense section 179 property, you must reduce the amount on which you figure your depreciation or amortization deduction (including the special depreciation allowance) by the section 179 expense deduction.
You must make the election with either:
Note: If you timely filed your tax return without making the election, you can still make the election by filing an amended return within 6 months of the due date of the return (excluding extensions). Write “Filed pursuant to section 301.9100-2” on the amended return and file it at the same place you filed the original return.
An election made for tax
years beginning in 2007 (and the selection of the property you elected
to expense) can be revoked by filing an amended return. Once made, the
revocation is irrevocable.
Limitations. The amount of section 179 property for which you may make the election is limited to the maximum dollar amount on line 1. In most cases, this amount is reduced if the cost of all section 179 property placed in service during the year is more than $500,000. The total cost of section 179 property for which the election may be made is figured on line 5. The amount of your section 179 expense deduction for 2007 cannot exceed your business income (line 11).
For a partnership (other than an electing large partnership, as defined in section 775) these limitations apply to the partnership and each partner. For an electing large partnership, the limitations apply only to the partnership. For an S corporation, these limitations apply to the S corporation and each shareholder. For a controlled group, all component members are treated as one taxpayer. For more details on the section 179 expense deduction, see Pub. 946.
Line 1
For an enterprise zone business, the maximum section 179 expense deduction of $125,000 is increased by the smaller of:
For qualified GO Zone property, the maximum section 179 expense deduction is increased by the smaller of:
If applicable, cross out the preprinted entry on line 1 and enter in the margin the larger amount. For the definitions of enterprise zone business and qualified zone property, see sections 1397C and 1397D. For the definitions of renewal community business and qualified renewal property, see sections 1400G and 1400J(b). For the definition of qualified Liberty Zone property, see section 1400L(b)(2).
Recapture rule. If any qualified zone property (or qualified renewal property) placed in service during the current year ceases to be used in an empowerment zone (or a renewal community) by an enterprise zone business (or a renewal community business) in a later year, the benefit of the increased section 179 expense deduction must be reported as “other income” on your return. Similar rules apply to qualified Liberty Zone property that ceases to be used in the Liberty Zone.
Line 2
Enter the cost of all section 179 property placed in service during the tax year. Include amounts from any listed property from Part V. Also include any section 179 property placed in service by your spouse, even if you are filing a separate return.
Include on this line only 50% of the cost of section 179 property that is also qualified zone property, qualified renewal property, or qualified Liberty Zone property.
Line 5
If line 5 is zero, you cannot elect to expense any property. Skip lines 6 through 11, enter zero on line 12, and enter the carryover of any disallowed deduction from 2006 on line 13.
If you are married filing separately, you and your spouse must allocate the dollar limitation for the tax year. To do so, multiply the total limitation that you would otherwise enter on line 5 by 50%, unless you both elect a different allocation. If you both elect a different allocation, multiply the total limitation by the percentage elected. The sum of the percentages you and your spouse elect must equal 100%.
Important: Do not enter on line 5 more than your share of the total dollar limitation.
Line 6
Important: Do not include any listed property on line 6. Enter the elected section 179 cost of listed property in column (i) of line 26.
Column (a). Enter
a brief description of the property for which you are making the election (e.g.,
truck, office furniture, etc.).
Column (b). Enter
the cost of the property. If you acquired the property through a trade-in, do
not include any undepreciated basis of the assets you
traded in. See Pub. 551, Basis
of Assets, for more details.
Column (c). Enter
the amount you elect to expense. You do not have to expense the entire cost
of the property. You can depreciate the amount you do not expense. See the line
15 and line 16 instructions.
To report your share of a section 179 expense deduction from a partnership or an S corporation, write "from Schedule K-1 (Form 1065)" or "from Schedule K-1 (Form 1120S)" across columns (a) and (b).
Line 10
The carryover of disallowed deduction from 2006 is the amount of section 179 property, if any, you elected to expense in previous years, but not allowed as a deduction due to the business income limitation. If you filed Form 4562 for 2006, enter the amount from line 13 of your 2002 Form 4562. For additional details, see Pub. 946.
Line 11
The section 179 expense deduction is further limited to the "business income" limitation under section 179(b)(3).
For purposes of the rules that follow:
Line 12
The limitations on lines 5 and 11 apply to the taxpayer, and not to each separate business or activity. Therefore, if you have more than one business or activity, you may allocate your allowable section 179 expense deduction among them.
To do so, write "Summary" at the top of Part I of the separate Form 4562 you are completing for the aggregate amounts from all businesses or activities. Do not complete the rest of that form. On line 12 of the Form 4562 you prepare for each separate business or activity, enter the amount allocated to the business or activity from the "Summary." No other entry is required in Part I of the separate Form 4562 prepared for each business or activity.
Part II—Special Depreciation Allowance and Other Depreciation
Line 14
Enter on line 14 your total special depreciation allowance for all qualified property (other than listed property).
For qualified property
(defined below) placed in service during the tax year, an additional 50% special
depreciation allowance applies
for the first year the property is placed in service. You must have acquired
the property after May 5, 2007. If a binding contract to acquire the property
existed before 2007, the property
does not qualify. Figure the 50% special allowance by multiplying the depreciable
basis (see below) of the property by 50%.
For qualified property (defined below) placed in service during the tax year (for which the 50% special allowance does not apply), an additional 30% special depreciation allowance applies for the first year the property is placed in service. You must have acquired the property after September 10, 2001. If a binding contract to acquire the property existed before September 11, 2001, the property does not qualify. Figure the 30% special allowance by multiplying the depreciable basis of the property by 30%.
To figure the depreciable basis, subtract from the business/investment portion of the cost or other basis of the property the total of the following amounts allocable to the property.
Note: If you acquired the property through a trade-in, see Temporary Regulations section 1.168(k)-1T(f)(5).
For purposes of the 30% or 50% special allowances, qualified property is:
Qualified property also must meet the following rules.
Qualified property does not include:
Caution! If you take the 30% or 50% special allowance, you must reduce the amount on which you figure your regular depreciation or amortization deduction by the amount deducted. Also, you will not have any AMT adjustment for the property if the depreciable basis of the property for the AMT is the same as for the regular tax.
Election out.
For qualified property acquired before May 6, 2007, you may elect, for
any class of property, not to deduct the 30% special allowance for all such property
in such class placed in service during the tax year. For qualified property
acquired after May 5, 2007, you may elect, for any class of property, to either (a) deduct the
30% special allowance, instead of the 50% special allowance, for all such
property in such class placed in service during the tax year or (b) not to claim any special
allowance for all such property in such class placed in service during the
tax year. If you elect not to have any special allowance apply, the property may be subject to an
AMT adjustment for depreciation.
To make an election, attach
a statement to your timely filed return (including extensions) indicating
the class of property for which you are making the election and that, for
such class: (a) you are electing not to claim the 30% special allowance
for qualified property acquired before May 6, 2007; (b) you are electing to claim the 30%
special allowance instead of the 50% special allowance for qualified property acquired
after May 5, 2007; or (c) you are electing not to claim any special allowance
for qualified property acquired after May 5, 2007. The election must be made
separately by each person owning qualified property (for example, by the partnership,
by the S corporation, or by the common parent of a consolidated group).
Example. ABC
Partnership’s fiscal year began July 1, 2007 and ended June 30, 2007. On
July 14, ABC acquired and placed in service new 5-year property. The property
is qualified property eligible for the 50% special allowance. If ABC wants
to elect the 30% special allowance, instead of the 50% special allowance for all 5-year property
placed in service during the year after May 5, 2007, ABC must attach to its
timely filed return for the year a statement making the election. If ABC
wants to elect out of both the 30% and 50% special allowances for such property,
it must attach to its timely filed return for the year a statement making
the election.
Note: If you timely filed your return without making the election, you can still make the election by filing an amended return within 6 months of the due date of the return (excluding extensions). Write “Filed pursuant to section 301.9100-2” on the amended return.
Once made, the election may not be revoked without IRS consent.
Line 15
Report on this line depreciation for property that you elect, under section 168(f)(1), to depreciate under the unit-of-production method or any other method not based on a term of years (other than the retirement- replacement-betterment method).
Attach a separate sheet showing:
See section 50(c) to determine the basis adjustment for investment credit property.
Line 16
Enter the total depreciation you are claiming for the following types of property (except listed property and property subject to a section 168(f)(1) election).
See section 167(f) for more details.
Prior years’ depreciation, plus current year’s depreciation, can never exceed the depreciable basis of the property.
The basis and amounts claimed for depreciation should be part of your permanent books and records. No attachment is necessary.
Part III - MACRS Depreciation
The term “Modified Accelerated Cost Recovery System” (MACRS) includes the General Depreciation System and the Alternative Depreciation System. Generally, MACRS is used to depreciate any tangible property placed in service after 1986. However, MACRS does not apply to films, videotapes, and sound recordings. See section 168(f) for other exceptions. For more details on MACRS, see Pub. 946.
Section A
Line 17
For tangible property placed in service in tax years beginning before 2007 and depreciated under MACRS, enter the deductions for the current year. To figure the deductions, see the instructions for column (g), line 19, on page 6.
Line 18
To simplify the computation of MACRS depreciation, you may elect to group assets into one or more general asset accounts under section 168(i)(4). The assets in each general asset account are depreciated as a single asset.
Each account must include only assets that were placed in service during the same tax year with the same asset class (if any), depreciation method, recovery period, and convention. However, an asset cannot be included in a general asset account if the asset is used both for personal purposes and business/investment purposes.
When an asset in an account is disposed of, the amount realized generally must be recognized as ordinary income. The unadjusted depreciable basis and depreciation reserve of the general asset account are not affected as a result of a disposition.
Special rules apply to passenger automobiles, assets generating foreign source income, assets converted to personal use, and certain asset dispositions. For more details, see Regulations section 1.168(i)-1.
To make the election, check the box on line 14. You must make the election on your return filed no later than the due date (including extensions) for the tax year in which the assets included in the general asset account were placed in service. Once made, the election is irrevocable and applies to the tax year for which the election is made and all later tax years.
Section B
Lines 19a Through 19i
Use lines 19a through 19i
only for assets placed in service during the tax year beginning in 2006 and
depreciated under the General Depreciation System (GDS), except for automobiles
and other listed property (which are reported in Part V).
Column (a). Determine
which property you acquired and placed in service during the tax year beginning
in 2006. Then, sort that property according to its classification (3-year property,
5-year property, etc.) as shown in column (a) of lines 15a through 15i. The
classifications for 3 some property
are shown below. For property not shown, see Determining
the classification on this page.
3-year property includes:
5-year property includes:
7-year property includes:
10-year property includes:
15-year property includes:
20-year property includes:
25-year property is water utility property, which is:
Residential rental property is a building in which 80% or more of the total rent is from dwelling units.
Nonresidential real property is any real property that is neither residential rental property nor property with a class life of less than 27.5 years.
50-year property includes any improvements necessary to construct or improve a roadbed or right-of-way for railroad track that qualifies as a railroad grading or tunnel bore under section 168(e)(4).
There is no separate line to report 50-year property. Therefore, attach a statement showing the same information as required in columns (a) through (g). Include the deduction in the line 22"Total" and write "See attachment" in the bottom margin of the form.
Determining the classification. If your depreciable property is not listed above, determine the classification as follows.
1.
Find the property's class life. See the Table of Class Lives and Recovery Periods
in Pub. 946.
2.
Use the following table to find the classification in column (b) that corresponds
to the class life of the property in column (a).
| (a) Class life (in years) | (b) Classification |
| 4 or less ............................... | 3-year property |
| More than 4 but less than 10 | 5-year property |
| 10 or more but less than 16 | 7-year property |
| 16 or more but less than 20 | 10-year property |
| 20 or more but less than 25 | 15-year property |
| 25 or more | 20-year property |
Column (b). For lines 19h and 19i, enter the month and year you placed the property in service. If you converted property held for personal use to use in a trade or business or for the production of income, treat the property as being placed in service on the conversion date.
Column (c). To find the basis for depreciation, multiply the cost or other basis of the property by the percentage of business/investment use. From that result, subtract any section 179 expense deduction, deduction for removal of barriers to the disabled and the elderly, disabled access credit, and enhanced oil recovery credit. See section 50(c) to determine the basis adjustment for investment credit property.
Note: If you acquired the property through a trade-in, see Notice 2000-4, 2000-1 C.B. 313. You can find Notice 2000-4 on page 313 of Internal Revenue Bulletin 2000-3 at www.irs.gov/pub/irs-irbs/irb00-03.pdf.
Column (d). Determine the recovery period from the table below, unless you acquired qualified Indian reservation property (as defined in section 168(j)(4)). Qualified Indian reservation property does not include property placed in service to conduct class I, II, or III gaming activities. See Pub. 946 for the table for qualified Indian reservation property.
Recovery Period
for Most Property
| In the case of: | The recovery period is: |
| 3-year property ............................ | 3 yrs. |
| 5-year property ............................ | 5 yrs. |
| 7-year property ............................ | 7 yrs |
| 10-year property .......................... | 10 yrs. |
|
15-year property .......................... |
15 yrs. |
| 20-year property .......................... | 20 yrs. |
| 25-year property .......................... | 25 yrs. |
| Residential rental property .......... | 27.5 yrs. |
| Nonresidential real property.......... | 39 yrs. |
| Railroad gradings and tunnel bores ................. | 50 yrs. |
Column (e). The applicable convention determines the portion of the tax year for which depreciation is allowable during a year property is either placed in service or disposed of. There are three types of conventions. To select the correct convention, you must know when you placed the property in service and the type of property.
Half-year convention (HY). This convention applies to all property reported on lines 15a through 15g, unless the mid-quarter convention applies. It does not apply to residential rental property, nonresidential real property, and railroad gradings and tunnel bores. It treats all property placed in service (or disposed of) during any tax year as placed in service (or disposed of) on the midpoint of that tax year. Enter "HY" in column (e).
Mid-quarter convention. If the aggregate bases of property subject to depreciation under section 168 and placed in service during the last 3 months of your tax year exceed 40% of the aggregate bases of property subject to depreciation under section 168 and placed in service during the entire tax year, the mid-quarter, instead of the half-year, convention applies.
In determining whether the mid-quarter convention applies, do not take into account the following:
The mid-quarter convention treats all property placed in service (or disposed of) during any quarter as placed in service (or disposed of) on the midpoint of that quarter. However, no depreciation is allowed under this convention for property that is placed in service and disposed of within the same tax year. Enter "MQ" in column (e).
Mid-month convention. This convention applies ONLY to residential rental property, nonresidential real property (lines 15h or 15i), and railroad gradings and tunnel bores. It treats all property placed in service (or disposed of) during any month as placed in service (or disposed of) on the midpoint of that month. Enter "MM" in column (e).
Column (f). Applicable depreciation methods are prescribed for each classification of property as follows.
Column (g). To figure the depreciation deduction you may use optional Tables A through E, starting on page 10. Multiply column (c) by the applicable rate from the appropriate table. See Pub. 946 for complete tables. If you disposed of the property during the current tax year, multiply the result by the applicable decimal amount from the tables in Step 3 below. Or, you may compute the deduction yourself by completing the following steps.
Step 1. Determine the depreciation rate as follows.
Step 2. Multiply the percentage rate determined in Step 1 by the property's unrecovered basis (basis for depreciation (as defined in column (c)) reduced by all prior year's depreciation).
Step 3. For property placed in service or disposed of during the current tax year, multiply the result from Step 2 by the applicable decimal amount from the tables (based on the convention shown in column (e)).
Half-year (HY) convention......................... 0.5
Mid-quarter (MQ) convention
Placed in service
(or disposed of) during the: Placed in service Disposed
of
1st quarter ................................ 0.875 0.125
2nd quarter ............................... 0.625 0.375
3rd quarter ................................ 0.375 0.625
4th quarter ................................ 0.125 0.875
Mid-month (MM) convention
Placed in service
(or disposed of) during the: Placed in service Disposed
of
1st month ................................ 0.9583 0.0417
2nd month ............................... 0.8750 0.1250
3rd month ................................ 0.7917 0.2083
4th month ................................ 0.7083 0.2917
5th month ................................ 0.6250 0.3750
6th month ................................ 0.5417 0.4583
7th month ................................ 0.4583 0.5417
8th month ................................ 0.3750 0.6250
9th month ................................ 0.2917 0.7083
10th month ............................... 0.2083 0.7917
11th month ............................... 0.1250 0.8750
12th month ............................... 0.0417 0.9583
Short tax years. See Pub. 946 for rules on how to compute the depreciation deduction for property placed in service in a short tax year.
Section C—Alternative Depreciation System (ADS)
Lines 20a Through 20c
Complete lines 20a through 20c for assets, other than automobiles and other listed property, placed in service ONLY during the tax year beginning in 2006 and depreciated under the Alternative Depreciation System. Report on line 17 depreciation on assets placed in service in prior years.
Under ADS, use the applicable depreciation method, the applicable recovery period, and the applicable convention to compute depreciation.
The following types of property must be depreciated under ADS:
Instead of depreciating property under GDS (line 19), you may make an irrevocable election with respect to any classification of property for any tax year to use ADS. For residential rental and nonresidential real property, you may make this election separately for each property.
Column (a). Use the following rules to determine the classification of the property under ADS.
Class life. Under ADS, the depreciation deduction for most property is based on the property's class life. See the Table of Class Lives and Recovery Periods in Pub. 946. Use line 20a for all property depreciated under ADS, except property that does not have a class life, residential rental and nonresidential real property, water utility property, and railroad gradings and tunnel bores.
See section 168(g)(3) for special rules for determining the class life for certain property.
12-year property.
Use line 16b for property that does not have a class
life.
40-year property.
Use line 16c for residential rental and nonresidential
real property.
Water utility property and railroad gradings and tunnel bores. These assets are 50-year property under ADS. There is no separate line to report 50-year property. Therefore, attach a statement showing the same information required in columns (a) through (g). Include the deduction in the line 22"Total" and write "See attachment" in the bottom margin of the form.
Column (b). For
40-year property, enter the month and year placed in service or converted to
use in a trade or business or for the production of income.
Column (c). See
the instructions for line 19, column (c).
Column (d). On
line 20a, enter the property's class life.
Column (e). Under
ADS, the applicable conventions are the same as those used under GDS. See the
instructions for line 19, column (e).
Column (g). Compute
the depreciation deduction in the same manner as under GDS, except use the straight
line method over the ADS recovery period and use the applicable convention.
Part IV - Summary
Line 22
A partnership (other than an electing large partnership) or S corporation does not include any section 179 expense deduction (line 12) on this line. Instead, any section 179 expense deduction is passed through separately to the partners and Page 6 shareholders on the appropriate line of their Schedules K-1.
Line 23
If you are subject to the uniform capitalization rules of section 263A, enter the increase in basis from costs you must capitalize. For a detailed discussion of who is subject to these rules, which costs must be capitalized, and allocation of costs among activities, see Regulations section 1.263A-1.
Part V - Listed Property
If you claim the standard mileage rate, actual vehicle expenses (including depreciation), or depreciation on other listed property, you must provide the information requested in Part V, regardless of the tax year the property was placed in service. However, if you file Form 2106, 2106-EZ, or Schedule C-EZ (Form 1040), report this information on that form and not in Part V. Also, if you file Schedule C (Form 1040) and are claiming the standard mileage rate or actual vehicle expenses (except depreciation), and you are not required to file Form 4562 for any other reason, report vehicle information in Part IV of Schedule C and not on Form 4562.
Line 25
An additional 30% special
depreciation allowance (or an additional 50% special depreciation allowance
for property acquired after May 5, 2007) is allowed for qualified
property placed in service during the tax year. See the instructions for line
14 for the definition of qualified property and how to figure the deduction.
This special depreciation allowance is included in the overall limit on depreciation
and section 179 expense deduction for passenger automobiles. However, the limit is increased
for passenger automobiles (except for qualified Liberty Zone property) for
which the special depreciation allowance is claimed. See the instructions
for lines 26 and 27 for details on the limit. Enter on line 25 your total
special depreciation allowancefor all listed property.
Lines 26 and 27
Qualified business use. To determine whether to use line 24 or line 25 to report your listed property, you must first determine the percentage of qualified business use for each property. Generally, a qualified business use is any use in your trade or business. However, it does not include any of the following:
Exception. If at least 25% of the total use of any aircraft during the tax year is for a qualified business use, the leasing or compensatory use of the aircraft by a 5% owner or related person is treated as a qualified business use.
Determine your percentage of qualified business use similar to the method used to figure the business/investment use percentage in column (c). Your percentage of qualified business use may be smaller than the business/investment use percentage.
For more information, see Pub. 946.
Column (a). List on a property-by-property basis all your listed property in the following order:
See Listed Property on page 1 for items to include.
In column (a), list the make and model of automobiles, and give a general description of other listed property.
If you have more than five vehicles used 100% for business/investment purposes, you may group them by tax year. Otherwise, list each vehicle separately.
Column (b). Enter the date the property was placed in service. If property held for personal use is converted to business/investment use, treat the property as placed in service on the date of conversion.
Column (c). Enter the percentage of business/investment use. For automobiles and other vehicles, determine this percentage by dividing the number of miles the vehicle is driven for trade or business purposes or for the production of income during the year (not to include any commuting mileage) by the total number of miles the vehicle is driven for all purposes. Treat vehicles used by employees as being used 100% for business/investment purposes if the value of personal use is included in the employees' gross income, or the employees reimburse the employer for the personal use.
Employers who report the amount of personal use of the vehicle in the employee's gross income, and withhold the appropriate taxes, should enter "100%" for the percentage of business/investment use. For more information, see Pub. 463, Travel, Entertainment, Gift, and Car Expenses.
For listed property (such as computers or video equipment), allocate the use based on the most appropriate unit of time the property is actually used. See Temporary Regulations section 1.280F-6T.
If during the tax year you convert property used solely for personal purposes to business/investment use, figure the percentage of business/investment use only for the number of months you use the property in your business or for the production of income. Multiply that percentage by the number of months you use the property in your business or for the production of income, and divide the result by 12.
Column (d). Enter the property's actual cost (including sales tax) or other basis (unadjusted for prior years' depreciation). If you traded in old property, your basis is the adjusted basis of the old property (figured as if 100% of the property's use had been for business/investment purposes) plus any additional amount you paid for the new property.
Note: If you acquired the property through a trade-in, see Notice 2000-4, 2000-1 C.B. 313. You can find Notice 2000-4 on page 313 of Internal Revenue Bulletin 2000-3 at www.irs.gov/pub/irs-irbs/irb00-03.pdf.
For a vehicle, reduce your basis by any diesel-powered highway vehicle credit, qualified electric vehicle credit, or deduction for clean-fuel vehicles you claimed.
If you converted the property from personal use to business/investment use, your basis for depreciation is the smaller of the property's adjusted basis or its fair market value on the date of conversion.
Column (e). Multiply column (d) by the percentage in column (c). From that result, subtract any section 179 expense deduction and half of any investment credit taken before 1986 (unless you took the reduced credit). For automobiles and other listed property placed in service after 1985 (i.e., transition property), reduce the depreciable basis by the entire investment credit.
Column (f). Enter the recovery period. For property placed in service after 1986 and used more than 50% in a qualified business use, use the table in the line 15, column (d) instructions. For property placed in service after 1986 and used 50% or less in a qualified business use, depreciate the property using the straight line method over its ADS recovery period. The ADS recovery period is 5 years for automobiles and computers.
Column (g). Enter the method and convention used to figure your depreciation deduction. See the instructions for line 15, columns (e) and (f). Write "200 DB," "150 DB," or "S/L," for the depreciation method, and "HY," "MM," or "MQ," for half-year, mid-month, or mid-quarter conventions, respectively. For property placed in service before 1987, write "PRE" if you used the prescribed percentages under ACRS. If you elected an alternate percentage, enter "S/L."
Column (h). See Limits for passenger automobiles below before entering an amount in column (h).
For property used more than 50% in a qualified business use (line 24) and placed in service after 1986, figure column (h) by following the instructions for line 15, column (g). If placed in service before 1987, multiply column (e) by the applicable percentage given in Pub. 534 for ACRS property. If the recovery period for an automobile ended before your tax year beginning in 2002, enter your unrecovered basis, if any, in column (h).
For property used 50% or less in a qualified business use (line 25) and placed in service after 1986, figure column (h) by dividing column (e) by column (f) and using the same conventions as discussed in the instructions for line 15, column (e). The amount in column (h) cannot exceed the property's unrecovered basis. If the recovery period for an automobile ended before your tax year beginning in 2006, enter your unrecovered basis, if any, incolumn (h).
For property placed in service before 1987 that was disposed of during the year, enter zero.
Limits for passenger automobiles. The depreciation deduction plus section 179 expense deduction for passenger automobiles is limited for any tax year.
For any passenger automobile
(including an electric passenger automobile) you list on line 26 or line
27, the total of columns (h) and (i) on line 26 or 27 and column (h) on line
25 for that automobile cannot exceed the applicable limit shown in Table
1, 2, 3, or 4 on page 8. If the business/investment use percentage in column (c) for the
automobile is less than 100%, you must reduce the applicable limit to an amount equal
to the limit multiplied by that percentage. For example, for an automobile
(other than a truck or van or an electric automobile) placed in service in
December 2007 (for which you elect not to claim any special depreciation allowance) that is used
60% for business/investment, the limit is $1,836 ($3,060 x 60%).
Definitions. For purposes of the limits for passenger automobiles, the following apply.
Exception. The following vehicles are not considered passenger automobiles:
Exception for clean-fuel
modifications. The limits for passenger automobiles placed in
service after August 5, 1997 do not apply to the cost of any qualified
clean fuel property (such as retrofit parts and components) installed
on a vehicle to permit that vehicle to run on a clean-burning fuel.
Column (i). Enter the amount you elect to expense for section
179 property used more than
50% in a qualified business use (subject to the limits for passenger automobiles
noted above). Refer to the Part I instructions to determine if the property qualifies
under section 179.
Recapture of depreciation and section 179 expense deduction. If
you used listed property more than 50% in a qualified business use in the year
you placed the
property in service and used it 50% or less in a later year, you may have to
recapture in the later year part of the depreciation and section 179 expense
deduction. Use Form 4797, Sales of Business Property, to figure the recapture
amount.
| Table 1-Limits for Passenger Automobiles Placed in Service Before 1999 | |
| IF you placed your automobile in service: |
THEN the limit on your depreciation and section 179 expense deduction is: |
| June 19–Dec. 31, 1984 | $6,000 |
| Jan. 1–Apr. 2, 1985 | $6,200 |
| Apr. 3, 1985–Dec. 31, 1986 | $4,800 |
| Jan. 1, 1987–Dec. 31, 1990 | $1,475 |
| Jan. 1, 1991–Dec. 31, 1992 | $1,575 |
| Jan. 1, 1993–Dec. 31, 1994 | $1,675 |
| Jan. 1, 1995–Dec. 31, 2000 | $1,775 |
| Table 2-Limits for Passenger Automobiles Placed in Service After 2000 | ||
| IF you placed your automobile in service: |
AND the number of tax years
in which this automobile has been in service is: |
THEN the limit on your depreciation and section 179 expense deduction is*: |
| Jan. 1 – Dec. 31, 2002 |
3 |
$2,950 |
|
4 |
$1,775 | |
| Jan. 1 – Dec. 31, 2006 |
2 |
$4,900 |
|
3 |
$2,950 | |
| Jan. 1 – May 5, 2007 |
1 |
$7,660* |
|
2 |
$4,900 | |
| After Dec. 31, 2006 |
1 |
$10,710* |
| 2 | $4,900 | |
*If you elect not to claim any special depreciation allowance for the vehicle or the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the limit is $3,060.
| Limits for Electric Passenger Automobiles Placed in Service After August 5, 1997 | ||
| IF you placed your electric automobile in service: |
AND the number of tax years
in which this automobile has been in service is: |
THEN the limit on your depreciation and section 179 expense deduction is: |
| August 6, 1997 – Dec. 31, 1998 |
4 or more |
$5,425 |
| Jan. 1, 1999 – Dec. 31, 2000 |
4 or more |
$5,325 |
| Jan. 1 – Dec. 31,2002 |
3 |
$8,850 |
|
4 or more |
$5,325 | |
|
Jan.
1 – Dec. 31,2006 |
2 |
$14,700 |
|
3 |
$8,750 |
|
| Jan. 1 – May 5, 2007 |
1 |
$22,880* |
|
2 |
$14,600 | |
| May 6, 2007 – Dec. 31, 2007 |
1 |
$32,030* |
| 2 | $14,600 | |
*If you elected not to claim the special depreciation allowance for the vehicle or the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the limit is $9,080.
**Note: The limit for automobiles
(including trucks and vans and electric passenger automobiles) placed in
service after December 31, 2007, will be published in the
Internal Revenue Bulletin. These amounts were not available at the time these instructions
were printed.
Section B
Except as noted below, you must complete items 30 through 36 for each vehicle identified in Section A. Employees must provide their employers with the information requested in items 30 through 36 for each automobile or vehicle provided for their use.
Exception. Employers are not required to complete items 30 through 36 for vehicles used by employees who are not more than 5% owners or related persons and for which question 37, 38, 39, 40, or 41 is answered "Yes."
Section C
Employers providing vehicles to their employees satisfy the employer’s substantiation requirements under section 274(d) by maintaining a written policy statement that:
An employee does not need to keep a separate set of records for any vehicle that satisfies these written policy statement rules.
For both written policy statements, there must be evidence that would enable the IRS to determine whether use of the vehicle meets the conditions stated below.
Line 37
A policy statement that prohibits personal use (including commuting) must meet all of the following conditions:
Line 38
A policy statement that prohibits personal use (except for commuting) is not available if the commuting employee is an officer, director, or 1% or more owner. This policy must meet all of the following conditions:
For both written policy statements, there must be evidence that would enable the IRS to determine whether use of the vehicle meets the conditions stated above.
Line 40
An employer that provides more than five vehicles to its employees who are not 5% owners or related persons need not complete Section B for such vehicles. Instead, the employer must obtain the information from its employees and retain the information received.
Line 41
An automobile meets the requirements for qualified demonstration use if the employer maintains a written policy statement that:
Each year you may elect to deduct part of certain capital costs over a fixed period. If you amortize property, the part you amortize does not qualify for the election to expense certain tangible property or for depreciation.
Attach any information the Code and regulations may require to make a valid election. See Pub. 535 for more information.
Amortization of bond premiums. For individuals reporting amortization of bond premium for bonds acquired before October 23, 1986, do not report the deduction here. See the instructions for Schedule A (Form 1040), line 27.
For taxpayers (other than corporations) claiming a deduction for amortization of bond premium for bonds acquired after October 22, 1986, but before January 1, 1988, the deduction is treated as interest expense and is subject to the investment interest limitations. Use Form 4952, Investment Interest Expense Deduction, to compute the allowable deduction.
For taxable bonds acquired after 1987, the amortization offsets the interest income. See Pub. 550, Investment Income and Expenses.
Line 42 Complete line 42 only for those costs for which the amortization period begins during your tax year beginning in 2007.
Column (a). Describe the costs you are amortizing. You may amortize:
Column (b). Enter the date the amortization period begins under the applicable Code section.
Column (c). Enter the total amount you are amortizing. See the applicable Code section for limits on the amortizable amount.
Column (d). Enter the Code section under which you amortize the costs.
Column (f). Compute the amortization deduction by:
Attach any other information the Code and regulations may require to make a valid election. See Pub. 535 for more information.
Line 43
If you are reporting the amortization of costs that began before your 2007 tax year and you are not required to file Form 4562 for any other reason, do not file Form 4562. Report the amortization directly on the “Other Deductions” or “Other Expenses” line of your return. See Pub. 535.
Line 44
Report the total amortization, including the allowable portion of forestation or reforestation amortization, on the applicable “Other Deductions” or “Other Expenses” line of your return. For more details, including limitations that apply, see Pub. 535. Partnerships (other than electing large partnerships) and S corporations, report the amortizable basis of any forestation or reforestation expenses for which amortization is elected and the year in which the amortization begins as a separatelystated item on Schedules K and K-1 (Form 1065 or 1120S). See the instructions for Schedule K (Form 1065 or 1120S) for more details on how to report.